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What information should be include in the "Admin > Library > File Manager" tab?

The Admin > Library > File Manager tab in UrbanSoft serves as the central cloud storage dashboard and media asset hub across your company workspace. It provides real-time monitoring of cloud storage usage and automatically categorizes and organizes all digital assets—including company branding logos, staff photos, tour package media, supplier quotations, itinerary attraction photos, DMC files, and confirmed deal attachments—uploaded across various system modules.

What Can I Do?

You can manage your agency's cloud media assets and storage allocation using the following key functions:

• Monitor Cloud Storage Capacity: View real-time storage metrics including Total File Size Used, Available Cloud Storage, and Total Cloud Storage Limit (allocated based on your active membership package), with options to purchase additional cloud storage capacity when needed.

• Access Auto-Categorized Workspace Files: Review and locate files automatically organized by system categories (Member Profile logos/documents, Staff photos/name cards, Tour Package & B2B/B2C attachments, supplier quotations, itinerary/meal images, DMC assets, Strike Deals, Settings files, etc.).

• Bulk Download Stored Media: Use the Toggle All selection checkbox and click Download Selected to download stored media assets in bulk.

Field Definitions & Operational Guidance

1. Cloud Storage Capacity & Metrics

• Total File Size Used: Displays the cumulative storage volume currently consumed by all uploaded documents, media, and attachments across your account.

• Available Cloud Storage: Displays the remaining free cloud storage space available for new uploads.

• Total Cloud Storage: Displays your workspace's total storage allowance determined by your active membership package tier (with options to add more storage capacity if space runs out).

2. Auto-Organized File Categories

• Member & Branding Assets: Corporate logos, company identity documents, and membership verification files.

• Staff Credentials: Employee profile photos, business name cards, and staff identity attachments.

• Tour Package & B2B/B2C Attachments: Package cover photos, promotional graphics, client proposal PDFs, and B2B/B2C quotation attachments.

• Operations & Supplier Media: Vendor net rate quotations, daily itinerary route maps, attraction photos, hotel/meal images, and DMC preset media.

• Deals & System Settings: Confirmed Strike Deal attachments, payment receipts, and administrative configuration assets.

3. File Operations & Bulk Export

• Toggle All: Selects all files or filtered entries across the current view.

• Download Selected: Exports all selected media files and attachments into a compressed ZIP archive for local offline storage.

Example

When managing agency cloud storage and archiving seasonal marketing media:

1. Navigate to Admin > Library > File Manager and check your Available Cloud Storage metric.

2. Filter files under the Tour Package & B2B/B2C category to review high-resolution destination photos uploaded by sales planners.

3. Use Toggle All to select all images for a specific tour package series and click Download Selected to export a ZIP backup to your local server.

Important Notes

• All files uploaded anywhere in UrbanSoft (such as inside tour packages, staff profiles, or setting banners) are automatically indexed and organized inside Admin > Library > File Manager.

• If your team approaches your Total Cloud Storage limit, you can upgrade your membership package or purchase additional cloud storage add-ons directly without deleting historical media files.

Different Angles: Same Stories, Same Content, New Perspective

• What storage capacity indicators, auto-categorized media folders, bulk download tools, and cloud storage top-up controls make up the Admin > Library > File Manager tab in UrbanSoft?