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What should be filled out in the "Policy for kids and adult with extra bed" field in Setting > General and Cost Structure section?

The Policy for kids and adult with extra bed field in the Cost Structure section of an UrbanSoft tour package defines the age rules, bed configurations, and pricing tiers for adults using extra beds as well as children or infant traveling with or without extra bedding. This configuration allows tour operators to set standard pricing percentages or fixed rates relative to the full adult fare. System defaults are pre-populated from Admin > Setting > General and can be customized per package. Additionally, the system supports up to 3 distinct age groups for child pricing, enabling precise age-tier pricing rules (e.g., Infants, Young Children, and Older Children).

What Can I Do?

You can define occupancy rules, age brackets, and rate discounts using the following options:

• Set Adult Extra Bed Rates: Define the pricing ratio for an adult sharing a room using an extra bed.

• Configure Child Bedding Tiers: Set specific pricing percentages for children sharing a twin room with one adult, children occupying an extra bed, and children sharing existing bedding.

• Create Up to 3 Age Groups: Add up to 3 customizable age brackets to apply tiered pricing based on child age categories.

• Manage Defaults & Overrides: Configure standard pricing rules in Admin > Setting > General and override them on specific tour packages without affecting existing database records.

Field Definitions & Ideal Inputs

• Adult with Extra Bed*: Pricing percentage or fixed rate for an adult sharing a room using an extra bed (defaulted from Admin > Setting > General; e.g., 100% of Adult Rate or 90%).

• Kid Twin Share with 1 Adult*: Rate applied when a child or infants shares a twin room with one adult (defaulted from Admin > Setting > General; e.g., 100% of Adult Rate or 90%).

• Kid with Extra Bed*: Pricing tier for a child or infants occupying an extra bed in a room with adults/parents (defaulted from Admin > Setting > General; e.g., 75% of Adult Rate).

• Kid Without Extra Bed*: Pricing tier for a child or infants sharing existing bedding without requiring an extra bed (defaulted from Admin > Setting > General; e.g., 50% of Adult Rate).

• Multi-Age Group Configuration (Up to 3 Groups): Ability to add up to 3 age groups with distinct age ranges and percentage rates.

Example

When setting up a family-friendly tour package, you can configure 3 age groups with specific pricing tiers:

• Adult with Extra Bed: 100% of Adult Rate

• Age Group 1 (Ages 0 - 2):

  • Kid Without Extra Bed: Free (0%)

  • Kid With Extra Bed: 50% of Adult Rate

• Age Group 2 (Ages 3 - 10):

  • Kid Without Extra Bed: 40% of Adult Rate

  • Kid With Extra Bed: 60% of Adult Rate

• Age Group 3 (Ages 11 - 12):

  • Kid Without Extra Bed: 60% of Adult Rate

  • Kid With Extra Bed: 80% of Adult Rate

  • Kid Twin Share with 1 Adult: 100% of Adult Rate

Important Notes

• Default rate ratios set in Admin > Setting > General automatically pre-populate newly created packages to speed up configuration.

• Customizing age tiers or pricing percentages inside a tour package applies changes strictly to that specific package record—it does not alter global admin defaults or affect existing packages.

• Configuring up to 3 child age groups, ensures automated and accurate quote calculations, when booking families with children of varying ages.

Different Angles: Same Stories, Same Content, New Perspective

• How do you configure child age brackets, bedding options, and extra bed rates when setting up a tour package in UrbanSoft?